RESIDENTIAL OUTLINE OF SERVICES

 

ADVERTISING:Your property will be advertised on our day/night display case as well as the World Wide Web (www.221propertyservices.com).We also mail vacancy listings to major employers in our area as well as real estate offices and provide For Rent signs on the property when appropriate.All newspaper advertisements (and other media, if used) are paid by the property owner on a pro-rated share of the total cost.

 

TENANT SCREENING/PLACEMENT:After the prospect views your property and elects to rent it, they complete a rental application which is thoroughly verified.221 Property Services, Inc. will run a credit check on the prospect, which determines the manner in which they handle their financial responsibilities. We also check landlord references and verify income, PLUS, 221 will also run a National Criminal Background Check.This extensive process ensures the best possible resident for your rental property.Upon renting the premises, all appropriate paperwork is provided to you.

 

MONTHLY RENT COLLECTION:Notices are mailed to tenants who have not paid their rent by the 7th of the month.(an additional 3 days is allowed for mailing).If any legal action is necessary, 221 Property Services, Inc. will act as your agent through the FED (Eviction) process (there will be an additional charge for properties not located in Josephine County for eviction proceedings).Unpaid moneys owing by the tenant after the security deposit has been drawn down will be turned over to a local collection agency for collection.

 

REPAIRS:221 Property Services, Inc. will supervise and administrate any necessary repairs (if you have a specific person/firm for maintenance this will be noted in the management paperwork).Extensive repairs will be brought to your attention for approval.Should we be unable to reach you for approval and the repair constitutes an emergency, or is necessary to maintain safe essential services, the repair will be authorized by this office.We have a full time maintenance service for day to day type repairs and our current hourly rate is $38/hour + small fuel surcharge.

 

DRIVE BY INSPECTIONS:A periodic exterior inspection is conducted to ensure the property is being properly cared for.If there is an unacceptable condition, the tenant is notified in writing to correct the problem.Should the correction be incomplete on a follow-up inspection, we will have the correction made at the tenants expense.

 

INSPECTION UPON VACATING:We will inspect your unit after each tenant for the purpose of determining condition and security deposit refund.If there is any work needed above ordinary wear and tear, we will arrange to have it completed.Any work done which is not ordinary wear and tear will be deducted from the tenants security deposit.All normal wear and tear is charged to the owner.

 

MONTHLY FINANCIAL STATEMENT:You will receive a monthly statement showing all rents collected and all expenses paid through appx. the 25th of the month.These are mailed on or before the 1st of the following month (unless falling on a weekend or holiday).Initially, there is a $100 set-up fee for the management program (non-refundable) along with a $200 Owner Reserve (money that is maintained in the trust account for repairs/filing fees if needed-this is refunded when we no longer under contract).

 

CORRESPONDENCE:Communication with you, the property owner, is of obvious importance.Any matters, questions or concerns regarding your property will be discussed and resolved either by telephone and/or by letter.

 

We are thankful to be able to submit this information to you and are confident that if its professional property management you are looking for, you came to the right place!!

 

11/07

Management Worksheet (please tell us how you found us?___________________)

 

Property Owner Name________________________ Address__________________________________

 

Fax #______________e-mail address_______________Home_____________ Wk # ______________

 

Property Address___________________________________________Unit # ___________________

 

SS# or ID#_____________________Insurance Co. & Phone #_______________________________

CURRENT TENANT INFORMATION:(use additional pages to list multi-family units)

Tenant Name_________________________________________ Telephone_______________________

 

Monthly rent_________ Security Deposit________ Due Date______ Other_______________________

INSTRUCTIONS TO MANAGER:

 

1.DISBURSE MONTHLY NET INCOME:a) Directly to Owner OR b) Deposit into LOCAL bank account** #____________________at _____________________ (please circle your choice if you choose (b), please include encoded deposit slips to insure proper credit to your account).IT IS UNDERSTOOD THAT THE ACCOUNTING CYCLE IS FOR THE CURRENT MONTHS ACTIVITIES THROUGH THE 25^TH OF THE MONTH AND WILL BE SENT OUT ON OR BEFORE THE FIRST (1^ST) OF THE FOLLOWING MONTH ________ (please initial)**there will be an additional charge of $10.00 per month for deposits to local bank accounts_________ (please initial)

 

2.      Who is responsible for grounds maintenance? ___________ What area? ______________________

(221 can provide bids for grounds maintenance on a bid basis or one time clean up)

 

3.Is your property listed for sale?____ If so, company/agent ________________________________

Is there a spa or swimming pool? ___________ Description ________________________________

 

4. Who will be responsible for the payment of the following? (please designate O for Owner or M for Manager Owner will be responsible to see that the billings are sent in care of 221 for payment)

 

Insurance___________Mortgage**___________Taxes__________Other_________________________

**if Manager is to make mortgage payments, there will be an additional charge of $10.00 per month.Owner will hold a reserve equal to one months mortgage payment in the property trust account in addition to the base owner reserve requirement.Manager will not be responsible for any late payments for any reason (i.e. lack of funds, postal delays, etc.)

 

5.Maximum number of occupants _____________# of bedrooms__________ # of baths __________

(221 has a standard of two occupants per bedroom if this is not acceptable, please call to discuss)

 

6.May tenant have pets? _____ Restrictions? _______________ Additional Deposit? _____________

 

7.      Is this a NON-SMOKING property? ______ Other? _____________________________________

 

8.Preference of licensed/bonded person/firm as first choice to do repairs?______________________

Phone___________________ (221 can provide general maintenance-currently $38.00 per hour plus materials)

 

9.      Have carpets been professionally cleaned? ______ (if no, Owner authorizes 221 to have carpets professionally cleaned prior to tenant taking occupancy? ______, if no, please call office to discuss).

 

10. Do you authorize 221 to have necessary cleaning/minor repairs taken care of to get the property in rent ready condition?__________ (if no, please contact office to discuss).

 

11..Services and utilities (please designate O for Owner or T for Tenant):

 

Electricity________ Water________ Sewer________ Garbage_______ Gas_______ Propane________

 

Other utilities ____________________ Utility disclosure (shared meter) ________________________

 

12. Appliances furnished (must be kept in good working order) __________________________________

 

13.   Description of property____________________________________________________________

(OFFICE USE) (revised 12/08)

Base fee______ Placement fee______ Mileage______ ”For Sale”_____ Other_____ Total___________

 

Set up fee______ Owner Reserve______ Commencement Date___________ Account # _____________